Privacy Policy

Last updated: 7/1/2025

Introduction

GlowPilot ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our clinic management platform.

Information We Collect

Personal Information

Name, email address, and phone number
Date of birth and medical information
Appointment history and treatment records
Payment information (processed securely through third-party providers)
Photos and images related to treatments (with explicit consent)

Usage Information

Device information and IP address
Browser type and operating system
Pages visited and time spent on our platform
Cookies and similar tracking technologies

How We Use Your Information

Provide and maintain our clinic management services
Process appointments and manage patient records
Send appointment reminders and important notifications
Improve our platform and develop new features
Comply with legal obligations and healthcare regulations
Prevent fraud and ensure platform security

Data Security

We implement appropriate technical and organizational security measures to protect your personal information:

End-to-end encryption for data transmission
Secure data storage with regular backups
Access controls and authentication measures
Regular security audits and vulnerability assessments
HIPAA-compliant data handling procedures
Staff training on data protection best practices

Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

Access: Request a copy of your personal information
Correction: Request correction of inaccurate information
Deletion: Request deletion of your personal information
Portability: Request transfer of your data to another service
Restriction: Request limitation of processing activities
Objection: Object to certain types of processing

Cookies and Tracking

We use cookies and similar technologies to enhance your experience. You can manage your cookie preferences through our cookie consent banner or your browser settings.

For detailed information about our cookie usage, please see our Cookie Policy.

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: privacy@getglowpilot.com

Address: 123 Healthcare Ave, Medical District, City, State 12345

Phone: +1 (555) 123-4567

Policy Updates

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of our services after any changes constitutes acceptance of the updated policy.